Submitting a timesheet is a critical process for employees seeking timely compensation. When staff members finalize their hours, they often highlight their diligence in tracking work activities and completing tasks efficiently. The phrase “please find attached my timesheet for your approval” signifies the respectful communication expected in a professional setting. Clear submission procedures ensure that management can verify and process the hours worked, fostering an environment of accountability and transparency. By following these protocols, employees and employers alike contribute to smooth payroll operations and a positive workplace dynamic.
How to Send Your Timesheet for Approval
So you’ve worked hard all month, and it’s time to get your timesheet approved. Crafting the perfect email isn’t just about attaching that document; it’s also about making sure your message is clear and friendly. Here’s how to structure your email to say, “Please find attached my timesheet for your approval.”
1. Start with a Friendly Greeting
The beginning of your email sets the tone. A polite greeting goes a long way. Here’s a simple template:
Example:
Hi [Manager’s Name],
2. Briefly State Your Request
Get straight to the point. After your greeting, let them know why you’re reaching out. Keep it concise!
Example:
I hope you’re doing well! I’m writing to submit my timesheet for your approval.
3. Describe Your Timesheet
Give a quick overview of the timesheet you’re attaching. This helps the reader know exactly what to look for and makes it easier for them to review it.
- Covered dates: Mention the period your timesheet covers.
- Total hours worked: State the total number of hours or any specific projects you spent significant time on.
- Deadlines: If there are any urgent deadlines for approval, note them.
Example:
My timesheet covers the period from [start date] to [end date], and I’ve worked a total of [total hours] hours on various projects, including [mention any key projects].
4. Attach Your Timesheet
This might seem obvious, but make sure to actually attach your document before hitting send! Name the file clearly so it’s easy to identify.
Example:
Attached is my timesheet for your review.
5. Thank Them and Offer to Discuss
Always express your gratitude for their time. It’s a nice touch that shows you value their help. Also, offer to discuss if they have any questions.
Example:
Thanks so much for looking over this! If you have any questions or need more details, please feel free to reach out.
6. Close with a Polite Sign-Off
Wrap things up with a friendly sign-off. It keeps the tone upbeat and professional.
Example:
Best regards,
[Your Name]
Sample Email Structure
| Part | Content |
|---|---|
| Greeting | Hi [Manager’s Name], |
| Request | I’m writing to submit my timesheet for your approval. |
| Details | My timesheet covers the period from [start date] to [end date], totaling [total hours] hours worked. |
| Attachment | Attached is my timesheet for your review. |
| Gratitude | Thanks so much for looking over this! |
| Closing | Best regards, [Your Name] |
Following this structure will help you create a friendly, professional email that’s easy for your manager to read and respond to. Good luck with your timesheet submission!
Examples of Timesheet Submission for Approval
Monthly Timesheet Submission
Dear [Manager’s Name],
I hope this message finds you well. Please find attached my timesheet for the month of [Month]. It details the hours worked, including any overtime, and is ready for your review and approval.
- Total Hours Worked: [Total Hours]
- Overtime Hours: [Overtime Hours]
- Projects Worked On: [List of Projects]
Thank you for your attention to this matter. I appreciate your prompt approval.
Weekly Timesheet for Project X
Hello [Manager’s Name],
I am submitting my timesheet for the week ending [Date]. Please find it attached for your approval. This week, I focused primarily on Project X.
- Total Hours on Project X: [Hours]
- Meetings Attended: [Number]
- Milestones Achieved: [Brief Overview]
Thank you for your review!
Timesheet for Sick Leave Adjustment
Dear [Manager’s Name],
I hope you are doing well. I am attaching my timesheet for your approval, including adjustments for the sick leave I took on [Date]. Please review the changes made.
- Days Absent: [Number]
- Adjusted Hours: [Adjusted Total Hours]
I appreciate your understanding and quick approval.
Timesheet Submission for Training Hours
Hello [Manager’s Name],
Please find attached my timesheet reflecting the hours spent on training from [Start Date] to [End Date]. I would be grateful if you could review and approve it.
- Total Training Hours: [Total Hours]
- Training Topics Covered: [List of Topics]
Thank you for your support!
Project Completion Timesheet
Dear [Manager’s Name],
I am pleased to inform you that I have completed the tasks associated with [Project Name]. Enclosed is my timesheet reflecting the total hours worked for your approval.
- Total Project Hours: [Hours]
- Final Deliverables: [List of Deliverables]
Thank you for your review, and I look forward to your approval.
Correction Needed on Submitted Timesheet
Hi [Manager’s Name],
I hope this note finds you well. I have discovered an error in my previously submitted timesheet for [Month/Week]. Attached is the corrected version for your approval.
- Previous Total Hours: [Old Total]
- Corrected Total Hours: [New Total]
Thank you for your understanding and swift review!
Quarterly Timesheet Submission
Dear [Manager’s Name],
Please find attached my timesheet for the quarter ending [Date]. It provides a comprehensive overview of the hours I’ve worked across various projects and tasks.
- Total Hours for Q[Quarter]: [Total Hours]
- Key Projects: [List of Projects]
- Comments or Notes: [Any Additional Information]
Thank you for your attention to this matter, and I look forward to your approval.
What is the purpose of sending a timesheet for approval?
Sending a timesheet for approval ensures accurate compensation. An employee prepares a timesheet that details hours worked. The employee then submits the timesheet to their manager for review. The manager evaluates the submitted timesheet for accuracy and completeness. Once the manager is satisfied, they provide approval. Approved timesheets facilitate timely payment processing. This communication also helps document work hours for accountability and compliance.
How does one effectively communicate the submission of a timesheet?
Effectively communicating the submission of a timesheet requires clarity and professionalism. An employee creates a concise email to their manager. The email should include a subject line indicating the timesheet submission. The message should begin with a polite introduction. The employee states that the attached document is the timesheet for approval. Mentioning any relevant deadlines or specific notes enhances clarity. This clear communication process helps to maintain a professional relationship.
What are the key components of a timesheet submission email?
A timesheet submission email should include specific components for effectiveness. The email should have a clear subject line indicating “Timesheet for Approval.” The body of the email should include a brief greeting to the recipient. The employee must specify that the timesheet is attached for review. Relevant dates and total hours worked should be highlighted for clarity. Additionally, the employee may express readiness to address any questions about the submitted timesheet. Ending with a polite closing reinforces professionalism in communication.
Why is it important to request approval for a timesheet?
Requesting approval for a timesheet is important for record-keeping and accuracy. An employee submits their hours for managerial review to ensure correctness. Managerial approval confirms that the reported hours have been reviewed. This process minimizes potential errors in payroll calculations. Approval also serves as a compliance measure for company policy. It ensures that the organization maintains proper accounting standards. Overall, the approval process safeguards against discrepancies in employee compensation.
And there you have it! Submitting your timesheet for approval doesn’t have to be a chore, and a friendly reminder can go a long way. Thanks for taking the time to read through this—hopefully, it’s made the process feel a bit lighter! Don’t forget to swing by again soon for more tips and tricks to make your work life a little easier. Catch you later!
